Affiliate Governance Resources
The IRS form 990 (the non-profit tax return) requires non-profits to report whether certain written policies and documentation are in place. The following policies have been adopted by the ACNM national organization and affiliates:
Authorized Spokespersons Policy
Conflict of Interest Policy
Document Retention Policy
Gift Acceptance Policy
Intellectual Property Policy
Leadership Guidelines of Ethical Conduct
Policy Acknowledgement Form
Whistleblower Protection Policy
New Leader Orientation
ACNM has developed a presentation to help new affiliate leaders understand their new role and responsibilities that come with serving on the Board of Directors. Responsibilities of Nonprofit Board Members.
New officers also need to review all of the policies listed above and sign the Policy Acknowledgement Form. It should be filed with the affiliate and a copy sent to the national office (a[email protected]) .
Annual Review/Update of Affiliate Agreement and FormsEvery year, by March 31st, affiliates need to review the following and take action if necessary. To help track your progress, you can download this checklist to aid you.
Annual Financial Disclosure Form: Complete the Affiliate Annual Financial Disclosure forms and submit them to the national office no later than March 31st. Please note - the document is a MS Excel Workbook with 2 tabs.
File IRS Form 990-N: You will need your Employer Identification Number (EIN).
Form 990-N, Electronic Notice (e-Postcard) for Tax-Exempt Organizations not required to File Form 990 or Form 990EZ, is used by small, tax-exempt organizations for annual reporting and can only be submitted electronically. In 2016, 990-N filers will be required to complete a short, one-time registration before submitting their electronic form to IRS.gov.
Please forward a copy of your filed 990 to Anisa Yusuf - [email protected]Affiliate Agreement:
Every affiliate is required to sign their Affiliate Agreement
every three years. All affiliates must submit their updated agreement in 2016. Policy Acknowledgment Form:
All affiliate officers need to review the Governance Policies (above) and have a signed Policy Acknowledgement Form
on file with both the affiliate and national office.Officer Changes:
Notify the national office with the Affiliate Officer Notification Form
within a week of the change so that your new officers have the appropriate level of access to their resources and communications.Change in Affiliate Dues:
Submit the Affiliate Dues Form
. Affiliates should take into consideration that because renewal invoices are created 4 months in advance, the dues change will not affect renewing midwives until 5 months after the national office has been notified of the change. Bank Information:
Affiliate dues are remitted to your bank on record at the National office. If your affiliate's bank account information changes, submit the Dues Remittance Form
.Affiliate Incorporation: Each year you need to check your affiliate's incorporation. You can do this by going to the Secretary of State website and looking up your affiliate's incorporation. The requirements for keeping your non-profit incorporation current vary from state to state and can change year to year.
Review your Affiliate Bylaws to be sure they support how you are currently functioning.