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April 2012 Exhibitor eNews

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April Exhibitor Newsletter




In This Issue-- Scroll down to review the following topics:

• Update on Attendance

• Important Dates and TO DO’s

• Interactive Floorplan: NEW Mobile App

• Service Kit Deadlines

• Planned Activities       

Hotels

• 2012 Exhibit Schedule Updates

• Promote Your Booth

• Thank You Sponsors

 

Meeting Attendance Grows!

The excitement continues to build with meeting attendance well above last year!  More exhibiting companies are signed on at this point and the hall is nearly sold out!

You are a significant partner at the leading meeting in our country for Certified Nurse-Midwives and Nurse-Midwives to be held this June!


SERVICE KIT DEADLINES
Be sure to place your advance orders with our decorator, Hargrove, by Friday, May 11th for discounted pricing! All exhibit booths must be carpeted.

PSAV is offering discounted pricing until May 23rd.

Additional services include, catering, electrical, internet, lead retrieval, plants/floral, photographic and security.

2012 EXHIBIT SCHEDULE, UPDATED FROM EXHIBITOR PROSPECTUS
Saturday, 6/2/12 4:00 PM-10:00 PM
Exhibitor Set-Up

Sunday, 6/3/12 8:00 AM-1:00 PM
Exhibitor Set-Up
4:30-7:30 PM
Exhibit Hall Open: Grand Opening Reception
Midwifery Market Set-Up

Monday, 6/4/12 11:30 AM-3:00 PM
Exhibit Hall Open with Lunch
11:30 AM-4:00 PM
Midwifery Market Open

Tuesday, 6/5/12 11:00 AM-2:00 PM
Exhibit Hall Open with Lunch

11:00 AM-2:00 PM
Midwifery Market Open

9:30 AM-2:00 PM

Exhibit Hall Move-Out/Tear Down

2:00-6:00 PM

IMPORTANT DATES AND REMINDERS 

Early April: Exhibitor Badge Manager went live on the ACNM website???
April 27: Deadline to submit ad for Final Program and On Location (on-site newsletter).
April 30: Warehouse opens to accept advance shipments.
Late April: Mailing list will be forwarded to exhibitors that ordered email or traditional mailing lists.
May 8: Deadline to book your hotel room within the official ACNM block (required for priority points).
May 11: Hargrove’s advance rates deadline. Take advantage of steep discounts…ORDER EARLY!
May 11: Deadline for electrical orders (see Edlen forms).
May 10: Hotel cut off date.
May 25: Deadline to submit company insurance forms (see below).
May 29: Deadline for receipt of shipments at advance warehouse.
June 1: Deadline to submit ad for post-Annual Meeting issue of Quickening.

TO DO
-ASAP!!! Send a copy of your company’s insurance via email to ACNMMeeting@stellatosolutions.com or mail to 16605 Norbeck Farm Drive, Olney, Maryland. THESE MUST BE RECEIVED NO LATER THAN MAY 25TH!!
 
-F
or exhibitors who are having fliers placed in the registration kits, be sure to send a sample in advance for approval. Once approved, send 1,500 copies to ACNM, 8403 Colesville Road, Silver Spring, Maryland  20910 by May 15th.

-Log in here and reserve your badge! Your password is your e-mail address.


-Reserve your hotel room at an official ACNM hotel in order to earn priority points! The Westin has plenty of rooms left.

ACTIVITIES IN THE EXHIBIT HALL
-Grand Opening Reception Sunday evening
-Luncheons Monday and Tuesday
-Prize Drawings Daily
-Internet Lounge and Town Center with park bench seating and CNN News including a “recharge station”

-Attractions:

• Product Theaters on Monday within the hall:

Hologic“March of Dimes Preterm Labor Assessment Toolkit: Strategies for Effective Implementation” presented by Hologic

Cook Medica“Cervical Ripening and Ripening of a Difficult Cervix”
presented by Cook Medical



• Midwifery Market is a popular attraction within the exhibit hall featuring crafts, books, jewelry and art.  Open Monday from 11:30a-4:00p allowing for an extra hour of personal shopping after the exhibits close, as well as Tuesday from 9:30a-2:00p allowing for 1.5 hours of pre-exhibit hall opening shopping!

 Everything ACNM booth with Membership Services, including Jones Public Affairs, PAC, GAC, ACNM Foundation and Midwifes of Color all under one roof.

• Posters are conveniently placed within the exhibit hall.
 
• Sand Castle Artist and Giant Cake Celebration.

TIME IS RUNNING OUT TO PROMOTE YOUR COMPANY AND YOUR BOOTH IN ADVANCE!

Sponsorship Opportunities
Plan to promote your booth and your product and services.  We offer a wide variety of options to fit all budgets. Contact Tana Stellato at ACNMMeeting@stellatosolutions.com or click here for more information http://midwife.org/rp/fp/prospectus2012/index.html#/6/

Advertising Opportunities 
Act fast to purchase a print ad!! Click here to learn about a variety of opportunities and price options http://www.midwife.org/Annual-Meeting-Advertising.
Purchase a traditional mailing list for $370 (one time use) http://www.midwife.org/Mailing-List-Rental. 

Provide a Registration Bag Insert for a special “reduced” price ($1,000), ACNM will help you get the word out!

Hosting a Product Theater, Breakfast or Dinner

There are currently only 2, one hour timeslots available to host a Product Theater.  These unique settings offer exhibiting partners an opportunity to invite their customers into a VIP viewing of their products and services within a “session environment” inside the exhibit hall while hosting a light lunch. Hosted breakfast and dinner timeslots are also available for additional non-CE activities. Contact Tana Stellato at ACNMMeeting@stellatosolutions.com for more information.

NEW! INTERACTIVE FLOORPLAN AND MOBILE APP OF THE EXHIBIT HALL
Interested in seeing who your booth neighbor will be? Click on the link and navigate the enhanced view of the upcoming exhibition. We’ll use this new tool to promote your location to attendees and encourage them to download the app so they can navigate the hall easily. They can also use the app to send emails directly to exhibiting companies in advance to set up appointments or at any time to request information.
http://www.floorplangenie.com/Events/ACNM/ACNM2012/public/fphtml.aspx

HOTEL RESERVATIONS
Rooms are sold out at the Hyatt and going fast at the Renaissance.  ACNM is now offering rooms at The Westin Long Beach, within 2 short blocks of the convention center. All exhibit personnel are required to reserve their room at one of the official ACNM hotels, the Hyatt Regency Long Beach, the Renaissance Long Beach Hotel or The Westin in order to receive priority points. As an ACNM exhibitor, you will receive reduced rates and complimentary in room internet access. Click here http://www.midwife.org/Housing-for-Exhibitors

ADVANCE SPACE SELECTION FOR 2013 ANNUAL MEETING AND EXPOSITION IN NASHVILLE, TN
We will be selling booth space while onsite in Long Beach for the 2013 Exposition, to be held May 30 to June 4, at the Nashville Convention Center in downtown Nashville, TN.   The order of selection will be based on a priority point system. Information on your company’s current points, how they were calculated and the selection schedule will be emailed to you prior to the meeting. Space sales will be offered by appointment to take place in the Exhibit Manager’s office on Monday and Tuesday in Long Beach or by proxy form. Build your points by having all of your booth personnel book their rooms at one of the official ACNM hotels and by adding a sponsorship to your promotional plans! Stay tuned for more information.


THANK YOU SPONSORS


Contemporary Insurance Services Inc
General Contributor
 Cervilenz logoImprinted Pens, Prize Drawing, Breakfast Presentation
 HologicProduct Theater
 Exhibit Hall Attraction, Dinner Presentation
 March Of DimesCo-Sponsor of Student Events
 Cook Medica Product Theater
 merck Dinner Workshop
 Hopkins Medical
 Welcome Banner
 ACNM Prize Contributor
 CerviLenz Prize Contributor
 Infant Massage
 Prize Contributor
 It's You Babe
 Prize Contributor
 Nap Nanny
 Prize Contributor



QUESTIONS?
Contact for Badge Information Amy Fiorito at afiorito@themultisoftgroup.com

All Other Questions contact Tana Stellato, Exhibits and Sponsorships, at ACNMMeeting@stellatosolutions.com, 301.996.5316. 

Thank you again for exhibiting and for your continued support of ACNM. See you in Long Beach!

American College of Nurse-Midwives 57th Annual Meeting & Exposition  •  Long Beach, California,  June 2-7, 2012
www.midwife.org/am  •  Phone: 240.485.1828  •  ACNMmeeting@stellatosolutions.com

Copyright © American College of Nurse-Midwives. All rights reserved. All Rights Reserved.
8403 Colesville Rd, Suite 1550 Silver Spring MD 20910
Phone: 240-485-1800 | Fax: 240-485-1818 | Web: http://www.midwife.org/

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