Meeting Attendance Grows!
The
excitement continues to build with meeting attendance well above last
year! More exhibiting companies are signed on at this point and the
hall is nearly sold out! You are a significant partner at the
leading meeting in our country for Certified Nurse-Midwives and
Nurse-Midwives to be held this June!
SERVICE KIT DEADLINES
Be
sure to place your advance orders with our decorator, Hargrove, by
Friday, May 11th for discounted pricing! All exhibit booths must be
carpeted. PSAV is offering discounted pricing until May 23rd. Additional services include, catering, electrical, internet, lead retrieval, plants/floral, photographic and security.
2012 EXHIBIT SCHEDULE, UPDATED FROM EXHIBITOR PROSPECTUS
Saturday, 6/2/12 • 4:00 PM-10:00 PM
Exhibitor Set-Up Sunday, 6/3/12 • 8:00 AM-1:00 PM
Exhibitor Set-Up
4:30-7:30 PM
Exhibit Hall Open: Grand Opening Reception
Midwifery Market Set-Up Monday, 6/4/12 • 11:30 AM-3:00 PM
Exhibit Hall Open with Lunch
11:30 AM-4:00 PM
Midwifery Market Open
Tuesday, 6/5/12 • 11:00 AM-2:00 PM
Exhibit Hall Open with Lunch
11:00 AM-2:00 PM
Midwifery Market Open
9:30 AM-2:00 PM
Exhibit Hall Move-Out/Tear Down
2:00-6:00 PM IMPORTANT DATES AND REMINDERS
Early April: Exhibitor Badge Manager went live on the ACNM website???
April 27: Deadline to submit ad for Final Program and On Location (on-site newsletter).
April 30: Warehouse opens to accept advance shipments.
Late April: Mailing list will be forwarded to exhibitors that ordered email or traditional mailing lists.
May 8: Deadline to book your hotel room within the official ACNM block (required for priority points).
May 11: Hargrove’s advance rates deadline. Take advantage of steep discounts…ORDER EARLY!
May 11: Deadline for electrical orders (see Edlen forms).
May 10: Hotel cut off date.
May 25: Deadline to submit company insurance forms (see below).
May 29: Deadline for receipt of shipments at advance warehouse.
June 1: Deadline to submit ad for post-Annual Meeting issue of Quickening.
TO DO
-ASAP!!! Send a copy of your company’s insurance via email to ACNMMeeting@stellatosolutions.com or mail to 16605 Norbeck Farm Drive, Olney, Maryland. THESE MUST BE RECEIVED NO LATER THAN MAY 25TH!!
-For
exhibitors who are having fliers placed in the registration kits, be
sure to send a sample in advance for approval. Once approved, send 1,500
copies to ACNM, 8403 Colesville Road, Silver Spring, Maryland 20910 by
May 15th.
-Log in here and reserve your badge! Your password is your e-mail address.
-Reserve your hotel room at an official ACNM hotel in order to earn priority points! The Westin has plenty of rooms left.
ACTIVITIES IN THE EXHIBIT HALL
-Grand Opening Reception Sunday evening
-Luncheons Monday and Tuesday
-Prize Drawings Daily
-Internet Lounge and Town Center with park bench seating and CNN News including a “recharge station”
-Attractions:
• Product Theaters on Monday within the hall:
 “March of Dimes Preterm Labor Assessment Toolkit: Strategies for Effective Implementation” presented by Hologic
 “Cervical Ripening and Ripening of a Difficult Cervix”
presented by Cook Medical
• Midwifery Market
is a popular attraction within the exhibit hall featuring crafts,
books, jewelry and art. Open Monday from 11:30a-4:00p allowing for an
extra hour of personal shopping after the exhibits close, as well as
Tuesday from 9:30a-2:00p allowing for 1.5 hours of pre-exhibit hall
opening shopping!
• Everything ACNM booth with
Membership Services, including Jones Public Affairs, PAC, GAC, ACNM
Foundation and Midwifes of Color all under one roof.
• Posters are conveniently placed within the exhibit hall.
• Sand Castle Artist and Giant Cake Celebration.
TIME IS RUNNING OUT TO PROMOTE YOUR COMPANY AND YOUR BOOTH IN ADVANCE!
Sponsorship Opportunities
Plan
to promote your booth and your product and services. We offer a wide
variety of options to fit all budgets. Contact Tana Stellato at ACNMMeeting@stellatosolutions.com or click here for more information http://midwife.org/rp/fp/prospectus2012/index.html#/6/
Advertising Opportunities
Act fast to purchase a print ad!! Click here to learn about a variety of opportunities and price options http://www.midwife.org/Annual-Meeting-Advertising.
Purchase a traditional mailing list for $370 (one time use) http://www.midwife.org/Mailing-List-Rental.
Provide a Registration Bag Insert for a special “reduced” price ($1,000), ACNM will help you get the word out!
Hosting a Product Theater, Breakfast or Dinner
There
are currently only 2, one hour timeslots available to host a Product
Theater. These unique settings offer exhibiting partners an opportunity
to invite their customers into a VIP viewing of their products and
services within a “session environment” inside the exhibit hall while
hosting a light lunch. Hosted breakfast and dinner timeslots are also
available for additional non-CE activities. Contact Tana Stellato at ACNMMeeting@stellatosolutions.com for more information.
NEW! INTERACTIVE FLOORPLAN AND MOBILE APP OF THE EXHIBIT HALL
Interested
in seeing who your booth neighbor will be? Click on the link and
navigate the enhanced view of the upcoming exhibition. We’ll use this
new tool to promote your location to attendees and encourage them to
download the app so they can navigate the hall easily. They can also use
the app to send emails directly to exhibiting companies in advance to
set up appointments or at any time to request information.
http://www.floorplangenie.com/Events/ACNM/ACNM2012/public/fphtml.aspx HOTEL RESERVATIONS
Rooms
are sold out at the Hyatt and going fast at the Renaissance. ACNM is
now offering rooms at The Westin Long Beach, within 2 short blocks of
the convention center. All exhibit personnel are required to reserve
their room at one of the official ACNM hotels, the Hyatt Regency Long
Beach, the Renaissance Long Beach Hotel or The Westin in order to
receive priority points. As an ACNM exhibitor, you will receive reduced
rates and complimentary in room internet access. Click here http://www.midwife.org/Housing-for-Exhibitors ADVANCE SPACE SELECTION FOR 2013 ANNUAL MEETING AND EXPOSITION IN NASHVILLE, TN
We
will be selling booth space while onsite in Long Beach for the 2013
Exposition, to be held May 30 to June 4, at the Nashville Convention
Center in downtown Nashville, TN. The order of selection will be based
on a priority point system. Information on your company’s current
points, how they were calculated and the selection schedule will be
emailed to you prior to the meeting. Space sales will be offered by
appointment to take place in the Exhibit Manager’s office on Monday and
Tuesday in Long Beach or by proxy form. Build your points by having all
of your booth personnel book their rooms at one of the official ACNM
hotels and by adding a sponsorship to your promotional plans! Stay tuned
for more information.
THANK YOU SPONSORS | 
