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Administrative Resources

Affiliate Finances

The national office collects affiliate dues as part of the ACNM national membership dues.  The dues collected each month will be remitted back to the affiliate on the 20th of the following month.  Once ACNM remits the dues, affiliates are responsible for any subdivision of dues to chapters according to their bylaws. The remit report is available on the Affiliate Portal.  The Treasurer is encouraged to run the remit report monthly to balance the remit report against the bank statement and to keep abreast of the members that are current in their dues. 

The Affiliate Annual Financial Disclosure Reporting Form for 2013, which should be completed by every affiliate and returned to Christy Levine at clevine@acnm.org no later than March 31, 2014 is located as an Excel workbook here and as a PDF here.

Affiliate Budget

Each affiliate is encouraged to have an annual budget to track income and expenses.  This will help in completing the Annual Financial Disclosure Report and completing the IRS Form 990.  There are different companies that sell budgeting software or we have provided a budget template here.


Affiliate Taxes

All affiliates need to file taxes, whether they are part of the group ruling under ACNM or not.  According to the IRS website, most small tax-exempt organizations whose annual gross receipts are normally $50,000 or less are required to electronically submit Form 990-N, also known as the e-Postcard, unless they choose to file a complete Form 990 or Form 990-EZ instead.  If the affiliate fails to file the 990-N for three consecutive years, it will automatically lose its tax exemption status.  For more information about filing the 990-N, please click here: www.irs.gov/eo

Additional information about the 990 Form can be found below.


Affiliate Dues

If your affiliate would like to begin collecting dues or would like to change the amount of dues collected, please complete the ACNM Affiliate Dues Notification form. 

It is recommended that all affiliates set up a bank account at a national bank, so as the treasures change, the bank account does not need to.  However, if you need to change banks, please submit the ACNM Dues Remittance form so ACNM has the information to be able to remit the affiliate dues to the affiliate.

Liability Insurance for Affiliates

ACNM is pleased to announce that Comprehensive General Liability (CGL) insurance coverage is provided to all ACNM affiliates at no cost through the National Organization’s policy with The Hartford Insurance Company. Our Hartford policy meets the needs of both our Affiliates and the National Organization. However, please note, the policy does NOT cover special events the affiliates may have, including 5K walk, etc. Should you have any questions, please feel free to contact ACNM's insurance representative Althea Jacques-Ireland (aireland@lyceum.com or 240-252-2035) or Christy Levine at the National Office (clevine@acnm.org or 240-485-1857).


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