Leadership Tools and Resources
ACNM is pleased to offer tools and resources to assist you in the role of
Affiliate leader. If you need
information about engaging members in your affiliate; using the affiliate portal;
contacting the affiliate membership or just the leaders; setting up a website
or using Go-To-Meeting, all of it can be found below.
Leading the Affiliate
Affiliate Strategic Planning
Affiliate List Serve
Creating an Online Presence
Resources for Virtual Meetings
We are always looks for ways and ideas to improve services to the
affiliate leaders. If you have an idea
or a question, please email firstname.lastname@example.org.ACNM has provided the following documents to assist you in the role of an Affiliate Leader and provide you with the tools to serve the members of your affiliate and midwifery in your area. These were the topics covered at the 2013 Affiliate Leadership Skills Workshop and these documents serve as a supplement to the workshop but are also very useful on their own.
Strategic Planning is a process in
which an organization sets priorities, focuses energy resources, and develops
the goals of the organization. Strategic
planning sets everyone in an organization moving in the same direction striving
to achieve the Vision and Mission. Effective
strategic planning articulates not only where an organization is going and the
actions needed to make progress, but also how it will know if it is successful. This process is used to set the direction of
the organization, but also to set legislative and advocacy goals.
ACNM has developed introductory guides to assist affiliate
leaders strategy planning. Many
affiliates are currently working strategically, but not formally with a ‘strategic
plan’. These guides are useful to
affiliates just beginning the process or affiliates that want to formalize the
work already in action.
Affiliate Guide to Advocacy Planning
Affiliate Guide to Strategic Planning
Holding a meeting of the affiliate is a great way to engage the membership. Meetings can be business in nature or centered around education. Either way, a lot of work goes into the planning and execution of the meeting. Below please find information about the 'ins and outs' of planning a meeting; the different roles for volunteers and some ideas that will hopefully take the stress out of meeting planning. If you have any tips to add, please contact Christy Levine at email@example.com.
Meeting Planning Tips
Are you communicating effectively with your affiliate members? It is crucial that affiliates maintain a regular flow of communication with their members, both to keep them in the loop with what is going on within the affiliate and to ensure that they feel included in the organization. Remember, many of these members were never chapter members before and affiliate membership is new to them. The ACNM Affiliate Portal provides affiliate officers with the up-to-date member information necessary to facilitate these communications.
Access the Affiliate Portal, where you can look up, download, and save data about your affiliate, by logging in to midwife.org at the
top of the page using your username and password. Once you have successfully logged in, click "Edit
My Profile." This takes you to a page
that displays information about the affiliate. The link for the Affiliate
Portal is along the right hand side of the page. Reports available to be run include:
- Excel file of all
current affiliate members including names, contact information, and membership data (click Export to CSV File in
the Reports section and then click the Create Report button)
- Affiliate Dues Remit reports for affiliate Treasurers
- Pre-formatted PDF mailing labels
- PDF member rosters
Hint: To produce Export to CSV or Label reports that include all affiliate members do not make any selections in the Membership Category selection area. Only make selections in this area to exclude all unselected categories.
The affiliate portal allows
you to modify the reports generated to get the exact information you need.
To help you identify and connect with new members of your affiliate, we have
added an Enrollment Date range report modifier. You can now select the
type of report you would like to run, enter in a range of dates in the
Enrollment Date boxes and select Create Report. The report generated will
only be those members that are new to ACNM and new to your affiliates within
the specified date range.
This report will give you the opportunity to reach out and welcome the new
members to the affiliate, alert them to upcoming events and tell them of the
different ways they can become involved in the affiliate. Reaching out to
the members, especially new members, is the first step in engaging them.
Change of Address
Many of our affiliates use the membership reports generated from the affiliate
portal to map which legislative district the member lives in to help forward
legislation. This can be extremely time-consuming. We have added a
column to the CSV report that now includes the date the address was modified.
As a leader, you can sort the spreadsheet and see only those that have
moved. It is our hopes that this will make mapping legislative districts
with members much easier!
We updated the membership category list so you can run different reports which
can include specific member types. Want to send something to just the
student members in your affiliate? Simply click the type of report you
want to run, then under Membership Category, select “student” and the report
generated will contain only students. Want to run a list of ALL members
in your affiliate? You can either leave the Membership Category list
blank, or hold down the CTRL key and select them all. Either way will
generate the information you are looking for.
ACNM is dedicated to providing affiliates with services that enhance their ability to connect and communicate with members to build an active and engaged affiliate in their jurisdiction. ACNM is pleased to offer two e-Midwife discussion list-serves for each ACNM affiliate.
All Member List-serve
The first list-serve is made up of all current affiliate members with e-mail
addresses listed in their ACNM membership record. To send a message to
the affiliate discussion list-serve, a list member simply needs to send an
e-mail addressed to the list from the e-mail account that is on file in their
ACNM membership record. The e-mail address to send messages to the all members
discussion list for your affiliate is your state’s postal abbreviation
Affiliate Officers List-serve
second discussion list is an affiliate officer discussion list-serve. This
list-serve is populated with all the officers currently listed for the
affiliate and again, this list will update daily to pick up any changes to the
affiliates officers. The e-mail address for the officer discussion list simply
adds “–officers” to the address of the all members discussion list.
Please click on the link to find additional information about accessing the list-serves and general guidelines for use. e-Midwife List-serve
Having a website can
help you communicate with the affiliate members and the public. This will help with engagement and
involvement of the members in the affiliate.
ACNM is pleased to offer free web hosting for affiliate websites (also
known as “micro-sites”).
To learn more about
the micro-sites, please click here to read about the
features and training available through ACNM
or check out our template affiliate
. There are many options available when using the
micro-sites, including color schemes and the menu of content, so each
micro-site will be individual.
Affiliates may choose to have an presence on Social Media in addition to a website. This is another tool to help communicate with your members and the general public about the Affiliate and midwifery.
ACNM has developed "Social Media Basics
" to introduce affiliates to Social Media and help you get started. If you have any questions surrounding Social Media, please contact the ACNM Media Relations, Social Media and Marketing Specialist Damaris Hay at firstname.lastname@example.org
technology offers affiliates the opportunity for affiliate leaders
and/or members to connect over long distances via teleconference or
webinar. ACNM can offer assistance with holding a webinar though Go-to-Meeting. Complete the Go-to-Meeting webinar request form and return to Christy Levine at email@example.com. If you don't need full webinar capabilities and a teleconference will suffice, you can register for a free conference line from a provider such as Freeconferencall.com.
For additional information on how your affiliate can hold effective virtual meetings at no cost, please visit ACNM's Teleconference & Webinar Best Practices.
Questions? Want to set up a GoToMeeting Webinar for
your affiliate? E-mail firstname.lastname@example.org
A newsletter is a great way to communicate with the members in your affiliate. In the spirit of sharing and stimulating discussion within and among affiliates, check out the newsletter from CNMA, the California Affiliate of ACNM!